Administrative Assistant

Coordinate appointments, facilitate common client requests, and provide general support to all teams.



Position Type:



DeLand Office

New York Ave, a digital marketing firm located in historic downtown Deland, is seeking an Administrative Assistant to join their growing team.

The Administrative Assistant will help bridge the gap between the client and New York Ave’s sales, project, and marketing teams. An ideal candidate will have lived in Outlook/Gmail at some point of their professional lives, can master the complexity of appointment scheduling across multiple calendars, and possess strong people skills with an emphasis on excellent customer service. 

This position requires someone who isn’t afraid to talk on the phone, can multi-task while staying highly organized, enjoys research and problem solving, and can bring an energy to every conversation that leaves the other person feeling positive about working with New York Ave.

How we’ll determine a “great fit” for this position:
Culture-fit first, ability and versatility second, experience and training third.

  • Coordinate, schedule, and manage multiple appointment calendars to facilitate meetings between clients and our sales, project, and marketing teams (Skill: Coordination and multi-tasking)

  • Promptly answer and return inbound calls and voicemails, take and relay messages, and coordinate follow-up when necessary (Skill: Friendly, efficient call management)

  • Follow-up and follow-through on miscellaneous requests by clients, and our sales, project, and marketing teams (Skill: General technical knowledge and problem-solving capability, organization, and time management)

  • Provide support for new client onboarding by interviewing and completing questionnaires with the client, gathering and documenting all necessary usernames and passwords, and taking notes during critical meetings (Skill: Fast typing, consistency of data input and organization)

  • Quote and place orders with and/or for client’s printed needs upon request (Skill: Serious attention to detail)

  • Research and provide answers and solutions for clients and internal teams upon request (Skill: Problem solving using Google like a pro)
  • Stay plugged into emerging technologies/industry trends and apply them to operations and activities

  • Participate in meetings with clients, accompanied by a senior team member, to determine the scope of a project

  • Create and maintain documentation as it relates to your role and responsibilities

  • Incorporate ideas recommended by the clients or peers into the final product

  • Take part in workshops and ideation sessions

  • Internal projects as required


  • Outlook / Office 365 (or email and calendar equivalent)
  • Google Docs / Drive
  • Microsoft Office, specifically Excel
  • Extremely internet savvy, emphasis on Google


  • Facebook, Instagram, Twitter, LinkedIn, and YouTube
  • Trello (or project management equivalent)
  • WordPress / Elementor (or CMS equivalent)

Qualities we’re looking for:

We believe in a healthy work/life balance, backed by people-first benefits.

Our benefits program has been designed to enrich the lives of employees through generous, commonsense initiatives.

Competitive Pay at New York Ave

Competitive Pay

Better than living wages.

Flexible Hours for New York Ave employees

Flexible Hours

Life happens, you're covered.

Health Insurance for New York Ave Employees

Health Insurance

100% paid @ 30 days.

Dental and vision insurance

Dental / Vision Insurance

100% paid @ 30 days.

Paid Vacation w/Bonus

Get cash for 5+ days.

Paid Vacation

Retirement 401(k)

10%, no matching required.

Life Insurance

$50,000 + survivor supports.

Long Term Disability

Income security until retirement.

Life Bonus

Milestone Bonus

Adulting is hard, we’ve got you covered.

Work Anniversary Bonus

Anniversary Bonus

Balloon, card, and some $$$.

Conference Allowance

Learn new things, on us.

4 day work week

4-Day Work Week

For long-term team members.


🐶 Dog friendly office
😋 Snacks and drinks
👖 Casual dress code
🕹 Video games
🍺 Beer available
🙄 Daily ‘dad’ jokes
🚢 Company cruises

press R to restart | press X to quit
Game Over


Offices DeLand, Orlando, and Tampa

Monday thru Friday
9am – 5pm EST

Click here to schedule a digital or in-person consultation.


126 N Woodland Blvd

Suite A
DeLand, FL 32720

By Appointment Only

Top Digital Marketing Agency in Deltona


300 S Orange Ave

Suite 1000
Orlando, FL 32801

By Appointment Only

Top Digital Marketing Agency in Orlando


615 Channelside Dr

Suite 207
Tampa, FL 33602

By Appointment Only

Top Digital Marketing Agency in Tampa

1 Average median salary in Florida for ‘Marketing Director’, based on research by Glassdoor. 2 Retirement calculated at 3% contribution, based on research by 3 Health premium average calculated by ranges provided from a 2016 Health Benefits survey. 4 Total employee average calculated at first year and includes the following considerations: $4k onboarding and training, $1k software and subscriptions, and $3.75k outsourcing help. Total agency average based on Florida-located, full-service agency.